MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY 22nd OCTOBER 2009, IN THE CAVENDISH ROOM
AT THE SOCIAL CENTRE, COMMENCING AT 6.30pm.
Present: Cllr. P. Richardson, Chair. Cllrs. P.Colbert, E.Glassey, R.Glassey, C.Gilfillan, D.McGregor, N.Sanders, R.Turner.
Officers: W.Elliott, Clerk. P.Walters, Responsible Finance Officer. Police: PCSO A.Wilde, Bolsover Police.
Apologies: Cllrs. J.Clifton, C.Hearnshaw, S.Smith. C/Cllr. K.Stevenson.
Public Participation commenced at 6.25pm with 9 members of the Public present.
Mr. S.Wass on behalf of Mr. A.Haynes, Mrs.L.Homer, Mrs.P.Seal, Mrs. B.Sleight, and Mrs. E. Martin brought their complaint that a Rule of the Skinner Street Cemetery had been broken in allowing a kerb set to be commissioned by Mrs. E.Barton. Mr.Wass asked if it was correct that the Parish Council had agreed to the Rule restricting any other memorial than a head stone in the meeting 27.9.2007 Minute 43. The Clerk replying for the Chairperson said this was correct. Mr.Wass then asked if the sizes for memorials as listed in the price list remained in force. Again the Clerk confirmed this was so. The family bringing this complaint want to know why the Rules are not being adhered to.The Clerk replied that the Rule referred to in Minute 43 was a repetition of the Rule 26which was not altered as a result of the Minute 43. Rule 26 of the original Cemetery Rules had been in being for a great number of years, certainly longer than 25 years and during that time had not been enforced by any of the Council bodies during that period, including the period when Mr.Wass had been both a Councillor and Chairman of the Council. The likely reason for this was that since 1950, the year of the Colliery disaster, kerb sets had been allowed including those memorials for the colliers who lost their lives in that disaster. As a consequence it was insensitive to now refuse to allow a kerb set in the cemetery. Another reason might be held that some views over the past 60 years were that the Cemetery be declared a lawn cemetery disallowing kerb sets. Now the cemetery is approx 75% full it is too late to create a “lawn cemetery”. As to the sizes for headstones these were not apt for the size of the grave plot but again had been in operation for a great number of years. Mr.Wass closed by advising the Chairperson on how to deal with this representation, to which the Chair said that the Council would consider the matter at their next meeting.
County Councillor Report: No report was available due to Cllr. Stevenson being unable to attend the meeting this evening.
Police Report: PCSO Wilde advised that generally things were quiet in the village in regard to crime. He gave the crime report figures to the meeting and a copy of these to the Clerk for publication. He thanked the Council for their generous support for the Paint Ball event he had organised which had been a great success with the young people who attended. He was asked to look at the parking on Elmton Road and he undertook to do so. The Chairperson thanked the Officer for his attendance and report.
41. Delegate Reports: Roads, Pavements and Open spaces . Cllr R.Glassey advised that he had emailed C/Cllr. Stevenson with ten items of defect on the roads and pavements, seeking his assistance.Other items requiring attention are the wall at Elmton, - this is at matter for the Chatsworth Estate., the Play equipment on Welbeck Street Ground, several items re the Wood Avenue Ground, also around the Cricket Ground, Fox Green and Cemetery. He gave a detailed list to the Clerk for him to follow up. Cllr. Sanders declared Level 1 interest in the next item.
Allotments: Cllr. McGregor reported that he and Cllrs. R.Glassey and Smith are to meet on the allotments and make notes on what is necessary to tidy up the plots. Cllr. Sanders declared Level 1 interest in this item.
Whitwell Quarry – there has been no recent meeting.
Creswell Foundation for Sport for All and Cultural Arts. Cllr.McGregor reported on developments since the last meeting. The Junior School is commencing to have FA coaching and it is hoped that a team will shortly be formed as part of the Foundation. The County have marked out the ground and we have supplied the goal posts, nets and clothing. 32 School children have requested facilities for Basket Ball. This is being followed up by the School and the Foundation. Equipment for showing Films is now being installed in the Main hall, paid for by District Council, out of S 106 monies.It will now be possible for the Foundation/Council to form a Film Club, as to how to administer the public’s involvement, the Clerk is searching for possible options. One option is to measure the Public support by providing a Free show and get their views.
42. Approval of Minutes: Parish Council Meeting 24th September 2009, Cllr. McGregor proposed, seconded by Cllr.Gilfillan these are a true record and
Resolved they be signed. Special Meeting of the Parish Council 14th October 09, Cllr. McGregor proposed seconded by Cllr.Gilfillan these are a true record and it is resolved these be signed. Minutes of the Management Committee meeting 14th October 2009, proposed by Cllr. E.Glassey, seconded by Cllr. Turner, that these are a true record, resolved they are signed.
43. Financial Matters: Mr. Walters supplied each member with a copy of the Income and Expenditure Statement for the month of September and the year to date. Both showed a surplus, however he is waiting for an invoice from County for the work on the playing fields, and after this he feels confident that we are on Budget level. He presented a Statement of the Foundation’s financial movements and the deficit he shows will be covered by outstanding Grants. This statement shows the expenditure for each activity as requested at the last meeting. On the Social Centre Financial statement, figures for this year to date are better than for last year, the trend is in the right direction but close scrutiny has still to be maintained. Accounts for Payment:- The payment to Creswell Bowls was queried but this concern will shortly be the Council’s when the lease for the Colliery Field passes to us. The Scouts were not given a donation last year for their services and this payment reflects two years’ donations. Cllr. Turner proposed, seconded by Cllr. E,Glassey that the accounts as listed be paid, resolved this motion is carried and cheques signed. Cllrs. McGregor, E.Glassey, Gilfillan and Turner all declared Level 1 interest in the next item. It is agreed that donation to the schools in the amount of £50 each school for their efforts in the Gardens and contribution in East Midlands in Bloom – proposed Cllr. Colbert seconded Cllr. R.Glassey resolved this motion is approved.
44. Applications for assistance: Cllr. Richardson declared Level 1 interest. The application from Wood Avenue Residents Association for a reduction in rate of Room Hire for their Christmas party on 4th December was considered-.Unanimous agreement that the hire charge be waived. The application from E+C Village Community Association for a reduction in room hire for their event on 11th December was considered and unanimously agreed that the Council’ policy be followed and a 50% reduction in hire charge be granted. Cllrs.McGregor and Turner declared Level 1 interest in following item.
45. Planning matters: Applications 09/00459/FUL, no objection, 00486/TCON,, 00527/TPO we leave to the discretion of BDC, and object toApplication 00534/RETRO. Decisions on previous applications were read to members. No objection to DCC CD5/0909/118 Infant school. CW5/908/102 NAL Plant additional time – left to Authorities and Cllr. McGregor.
46. To consider purchase of Kitchen Equipment: The Clerk advised that a quotation of £208 each plus VAT for a Hostess Trolley from the Co-op was available for prompt delivery, and he considered two trolleys were needed. It is unanimous these be purchased.
47. To consider formation of a Youth Council: Cllr. McGregor thought this best be achieved through the Junior School and he had spoken with the Headteacher who agrees to start proceedings in the curriculum.
48. Clerk’s Matters: The complaint of noise on the forecourt of the Centre had now run out of time. The Clerk had spoken with the BDC Officer who had given useful advice for the Manager to apply and supplied posters requesting clients respect neighbours. The problem may involve passers by but a report should be kept by the Manager of incidents which would assist should a further complaint be made. There are concerns of members re broken and empty glasses left outside on the perimeter of the centre. The Clerk advised that a Junior cricket kit has been received from Lord Taverners. Notice from Scott Wilson on behalf of DCC re Crossing Enhancements in the Model Village was circulated for members to examine. Cllrs. Colbert, E and R Glassey, Sanders and Turner all expressed their support for the proposed strategic crossing points. The email from Tina Glover of Junction Arts re the damaged panels in the subwayunder the railway bridge on Elmton Road offered no assistance. It was decided to have our Maintenance Team repair the damage and then paint over the panels in a uniform grey. The invitations from BDC for members to attend LSP Parish liaison meeting- Cllrs Turner and McGregor will be attending , and CVP open meeting were circulated. The situation with regard to the exchange of Lease from Welbeck Estates to BDC and sublease from BDC to the Parish Council were explained and it was now evident that exchange is imminent. DALC Circulars were passed around members for them to select if they required copies. The Clerk asked Cllr., McGregor to explain the BDC’s Apprenticeship scheme. It is agreed that this Council request one space for each of the April and October 2010 courses.
49 Correspondence. The letter of thanks from Creswell Dance Group was read. Other misc items were tabled for members to select if of interest. Cllr. Turner thanked all members who had supported her at the Civic Service and those who made the event a great pleasure for her.